Privacy and cookies
We at Garda Síochána Ombudsman Commission (“GSOC”, “we”, “our”, “us”) respect your right to privacy. We will comply with our obligations under the EU Regulation 2016/679 (General Data Protection Regulation or “GDPR”) and the Data Protection Act, 2018 and all applicable data protection
Any external links to other websites are clearly identifiable as such and GSOC is not responsible for the content (or the privacy policies) of those other websites.
2. Types of Information Collected via GSOC’s website
We retain two types of information:
This is data that identifies you or can be used to identify or contact you and may include your name, address, email address, user IP addresses (in circumstances where they have not been deleted, clipped or anonymised), telephone number, date of birth and any other such data which has been provided by you on this website’s Online Complaint Form. Such information is only collected (via the website) from you if you voluntarily submit it to us.
Like most organisations, GSOC gathers statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses (where they have been clipped or anonymised), browser types and other anonymous statistical data involving the use of our website.
Cookies are small files that are created and saved on your phone, tablet or computer when you visit a website. Cookies store information about how you use the website, such as the pages you visit on our website and how you interact with the content on some of those pages. If you use the social media buttons on our website and allow the cookies from the companies that own these platforms then they will collect information about you. More information is available below.
- To enable core functionality such as page navigation, security and logged-in status (functional cookies)
- To understand how visitors interact with the content (analytics)
- To improve the Website by ensuring the Website is performing properly (non-essential cookies)
- To allow YouTube videos to play for users. These cookies are used to enable embedded YouTube video to be played on our website. They can also collect anonymous data about your web browser to display targeted advertising to you across the Web – these are called “YouTube cookies”
3.1 General Information
|Essential Cookies||These cookies are provided by the website and monitor the user session, the language, and contact forms and tracks user for security purposes. These cookies are strictly necessary for the operation of our website and services. Our website cannot function properly without these cookies.|
|Non Essential Cookies||These cookies are provided by us and help us monitor the use and performance of our website. They help us identify how the user reached our website. These cookies are used to personalise and improve your experience by making it faster and easier to navigate through our website.|
3.2 Non Essential Cookies
List of Non-Essential Cookies
|Name||Set By||Expires||Description of Google Analytics Cookie|
|_ga||Google Tag Manager||12 weeks||It helps us monitor the use and performance of our website.|
|_gat_UA-10375013-3||Google Tag Manager||10 minutes||It helps us monitor the use and performance of our website.|
|_gid||Google Tag Manager||1 minute||It helps us monitor the use and performance of our website.|
|_utmz||Google Tag Manager||6 months||It identifies the traffic source or campaign that explains how the user reached our website.|
|_utmt||Google Tag Manager||10 minutes||It helps us monitor the use and performance of our website.|
|_utmc||Google Tag Manager||Session||It helps to identify unique sessions.|
|_utmb||Google Tag Manager||30 minutes after inactivity||It helps to identify unique sessions.|
|_utma||Google Tag Manager||12 weeks after each update||It identifies unique visitors to our website.|
Type (How do we categorise the cookies)
|Analytics||We set analytics cookies to collect information about how visitors use the Website, for instance which pages visitors go to most often. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous|
|Performance Cookies||We set performance cookies to improve our Website and ensure that it is performing correctly|
|Functional cookies||We set functional cookies to allow the Website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features, such as playing a video. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise|
|Personalisation||Third parties use their own cookies to track performance, identify fraudulent and non-human traffic and serve you with relevant advertising where you have consented to this.|
Expiration (How long cookies last)
|Session Cookies||These cookies are added when a visitor starts to browse our Website or interacts with a specific feature and are deleted when the browser is closed.|
|Persistent Cookies||These cookies are added when a visitor starts to browse our Website or interacts with a specific feature, but may remain stored on your Device until a certain termination date is reached (in terms of minutes, days or years from the creation/update of the cookie).|
3.3 Social Media
- We have included a social media buttons on the Website. This provides a link to our Twitter account and YouTube channel. We do not place any cookies or other trackers when you use these links from the Website.
- GSOC has a policy on its Social Media Engagement Programme. That policy sets out the purpose, and the parameters for the day to day operation, of that Programme. That policy is available here
- GSOC does not process personal data from social media platforms. You may come across GSOC on Twitter and YouTube through your own networks or by linking to them from the GSOC We use these platforms to inform, educate and engage people about the rights of children and our work. If you are logged into your own account for any of the social media channels then these parties may use their own scripts and trackers to record that you have visited our social media account.
- We use a social media platform because it is a valuable tool for us to raise awareness of the work we do with different audiences. The companies who own these social media platforms are commercial entities. We want to remind you that information shared by you on our timelines, on pages or in private messages on our social media may be used or sold by these companies for commercial purposes.
For more information about how these Third Parties process your information please read the links provided below.
3.4 Where can I get more information about Cookies?
You can find more information about cookies by visiting the following information websites:
4. Purposes for which we hold your Information
We will process any Personal Data you provide to us for the purposes of fulfilling our statutory functions under the Garda Síochána Act, 2005 (as amended). These are:
- Deal with complaints from members of the public about garda conduct
- Conduct independent investigations into circumstances where it appears that the conduct of a garda or gardaí may have resulted in death or serious harm to a person;
- Investigate matters in relation to the conduct of gardaí where it is in the public interest to do so even if no complaint has been made or no referral has been received;
- To examine practices, policies and procedures of the Garda Síochána.
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our website visitors come from and to help us design and organise our website better.
4.1 Website Contact Form Users
If you get in touch with us through the contact form on our GSOC website, we save the details you share with us on our database. GSOC uses the data that you give to work out how we can answer the query or concern that you have raised with us. We also use the data to send our response to you by email. This way, if we get in touch with you in future, we can refer to our previous conversations. We will not contact you or share your details without asking for your consent. We keep the personal information obtained in this way for a maximum of seven years, after which we keep an anonymised version.
4.2 Website visitors
The cookies contain an ID number, which is used to uniquely identify your browser and track each site you visit that has GA enabled.
We use this data to find out the number of people using our sites and to better understand how they find and use our web pages. With this information, we can continually improve the information that we provide on our sites and the processes for actions such as contacting us. We can also use it to increase the number of new people finding our sites.
Google analytics stores the following data:
- Time of visit, pages visited, and time spent on each page of the webpages
- Interactions with site-specific widgets
- Referring site details (such as the URL a user came through to arrive at our sites)
- Type of web browser
- Type of operating system (OS)
- Network location and IP address
- Document downloads
- Clicks on links leading to external websites
- Clicks on videos
- Scroll depth
5. Disclosure of Information to Third Parties
We will not disclose your Personal Data to third parties except:
- to the extent that we are required to do so by law, and/or
- in compliance with the Garda Síochána Act, 2005 (as amended) and/or
- to the extent that you have consented to this disclosure.
The third parties to whom we may provide this information may include parties to the investigation, the Garda Commissioner, the Office of the Director of Public Prosecutions and the Garda Síochána Inspectorate. This list is not exhaustive.
Information Shared with the Garda Commissioner
We may share information with the Garda Commissioner in accordance with section 81 of the Garda Síochána Act, 2005 (as amended) and having regard to the Memorandum of Understanding, Protocols and Agreement on Operational Matters. In particular, your attention is drawn to Part 4 (“Sharing of information, including evidence”) and Appendix 3 (“Information Sharing Protocol”) of that Memorandum.
We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who visit our website, the demographic breakdown of community users of our website or the activities that visitors to our website engage in while on our website.
Your Personal Data is held on secure servers. The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your Personal Data.
7. Updating, Verifying and Deleting Personal Data
Under the Data Protection Act 2018 you are entitled to apply to have your personal data updated and you may inform us at any time of any changes in your personal data. As an individual whose personal data is processed by GSOC, you have the following rights:
- the right to be informed, which is what this privacy statement is for
- the right to access the personal data we hold about you, subject to lawful restrictions
- the right to object to direct marketing, (either use the ‘unsubscribe’ button on our emails or contact us directly)
- the right to object to processing carried out on the basis of legitimate interests
- the right to erasure (in some circumstances)
- the right of data portability
- the right to have your personal data rectified if it is inaccurate
- the right to have your personal data restricted or blocked from processing
To request information on what personal data we hold on you or to request to have your personal data updated, amended or removed from our database, please email firstname.lastname@example.org or write to:
Data Protection Officer
Garda Síochána Ombudsman Commission
150 Abbey Street Upper
Following receipt, your application will be considered and a response will issue to you in this regard within the applicable statutory timeframe.
If you are not happy with the way we have handled cookies or your personal data, and are unable to resolve the issue with us personally, you can complain to the Data Protection Commission here.
8. Direct Marketing and Surveys
GSOC does not engage in any direct marketing activity. However, from time to time (including on our Complaint Form), we offer individuals the option of providing us with certain voluntary additional information so as to assist us in assessing statistically important information. However, where we seek this information we make it clear as to the purposes behind the request and the voluntary nature of any response to it. Complainants who do not wish to provide this level of information need not do so and their decision in this regard will in no way have any effect on the way their complaint is treated.
We do not process or retain personal information in an identifiable format for longer than is necessary.
GSOC retains your data for as long as it is necessary to serve the purpose for which it was collected. For example, we will retain data relating to a complaint for the duration of the investigation of the complaint and in certain circumstances, where we have a legal or statutory obligation to do so, we may retain it for longer. This might occur if further legal action is taken following the completion of an investigation.
10. International Transfers
The personal data that we collect from you is not generally transferred outside of the European Economic Area (“EEA”). In the case that GSOC needs to transfer such data outside the EEA it will ensure that an adequate level of data protection in that country exists that is no less protective than that which is provided in Ireland.
This Policy may be updated from time to time in the light of operational experience and changes in legislation or technology.