2. Types of Information Collected
We retain two types of information:
This is data that identifies you or can be used to identify or contact you and may include your name, address, email address, user IP addresses in circumstances where they have not been deleted, clipped or anonymised, telephone number, birth date and any other such data which has been provided by you on this website’s Online Complaint Form. Such information is only collected from you if you voluntarily submit it to us.
3. Purposes for which we hold your Information.
• Personal Data
We will process any Personal Data you provide to us for the purposes of pursuing our statutory functions under the Garda Síochána Act 2005.
• Non-Personal Data
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our website.
4. Disclosure of Information to Third Parties
• Personal Data
We will not disclose your Personal Data to third parties except:
i) to the extent that we are required to do so by law
ii) in compliance with the Garda Síochána Act, 2005 or
iii) to the extent that you have consented to this disclosure.
The third parties to whom we may provide this information may include parties to the investigation, the Garda Commissioner, the Director of Public Prosecutions and the Garda Inspectorate.
• Information Shared with the Garda Commissioner
We will share information with the Garda Commissioner in accordance section 81 of the Garda Síochána Act 2005 and having regard to the Memorandum of Understanding, Protocols and Agreement on Operational Matters. In particular, your attention is drawn to Part 4 of that Memorandum (“Sharing of information, including evidence”) and the Information Sharing Protocol set out in Appendix 3 of that Memorandum.
• Non-Personal Data
We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who visit our website, the demographic breakdown of community users of our website, or the activities that visitors to our website engage in while on our website.
Your Personal Data is held on secure servers. The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. However, we will take all reasonable steps (including appropriate technical and organisational measures) to protect your Personal Data.
6. Updating, Verifying and Deleting Personal Data
Under the Data Protection Acts 1988 and 2003 you are entitled to apply to have your personal data updated and you may inform us at any time of any changes in your Personal Data. To request information on what Personal Data we hold on you or to request to have your Personal Data updated, amended or removed from our database, please write to us at:
Data Protection Officer,
Garda Síochána Ombudsman Commission,
150 Abbey Street Upper, Dublin 1.
Any such data subject requests may be subject to the prescribed fee.
7. Direct Marketing and Surveys
GSOC does not engage in any direct marketing activity. However, from time to time (including on our Complaint Form) we offer individuals the option of providing us with certain voluntary additional information so as to assist us in assessing statistically important information. However, where we seek this information we make it clear as to the purposes behind the request and its voluntary nature. Complainants who do not wish to provide this level of information need not do so and their decision will in no way have any effect on the way their complaint is treated.
This policy is dated 3rd December, 2008.